| WCSI Position Title: | Early Intervention Service Coordinator |
| Position Classification: | Cas |
| MCR Code: | P3001 |
| Department: | IDD |
| Supervisor: | EI Supervisor |
| Position Status: | Full-Time/Regular/Non-Exempt |
| Prepared Date: | 01/19/2023 |
Summary
This is a full-time non-exempt position that is responsible to provide Early Intervention services and supports to families, infants and toddlers with disabilities as well as at-risk children to maximize the child’s developmental potential. Primary Work hours will be Monday through Friday, 8:30 am to 4:30 pm with a 1/2-hour lunch (37.5 hrs/week) unless otherwise agreed upon. Early Intervention Service Coordination involves the planning and delivery of services founded on a partnership between families and early intervention personnel. Schedules must be flexible to meet the needs of families who are working and unavailable during traditional hours. The focus is meeting the unique needs of the child, addressing the concerns and priorities of each family, and building on family and community resources.
This position requires the employee to perform their daily job duties and responsibilities in an unstructured work environment.
Compliance:
Adheres to WCSI, county, state, and federal regulations governing Early
Intervention service provisions. Attends specially designed training programs
provided through WCSI, county, state, and federal agencies.
Essential Duties and Responsibilities
Include the following, (other duties may be assigned as deemed necessary by management):
:
Service
Coordination Activities:
Service Coordination is an active, ongoing process that coordinates the
performance of the initial and ongoing evaluations and assessments. Refers
at-risk children to the tracking system and tracks and monitors the needs of
these at-risk children. Facilitates and participates in the development,
implementation, review, and evaluation of IFSP’s. Assists the family in gaining
access to all services identified on the IFSP as well as facilitates the timely
delivery of Early Intervention services. The Service Coordinator provides the
family with the information necessary to select a service provider and
facilitates communication with and between the family and service provider.
Facilitates the development of a transition plan as part of the IFSP
within regulatory timelines. Assessing family and child’s
need on an ongoing basis and makes referrals to and/or provides information to
families on community resources to meet these needs. The Service Coordinator
will assist the family in applying for Medical Assistance.
Monitoring
Activities:
Coordinates and monitors all services identified on the IFSP for effectiveness
and consistency. The Service Coordinator completes intakes and is responsible
to document and track the delivery of services identified on the child’s IFSP
and evaluate the extent to which these services meet the family’s identified
priorities. The Service Coordinator monitors the identified needs of the family
and assists with community referrals as needed. Monitors must occur within the
regulatory compliance guidelines with progress monitoring of outcomes
documented by SC quarterly.
Advocacy Activities:
The Service Coordinator informs the family of the availability of
advocacy services. They provide the family with information regarding community
resources which may assist the family with identified needs. Advocacy includes
providing information, removing barriers, creating options and resolving
problems.
Case
Documentation:
Maintains service coordination casemanagement records. Records will
consist of all documentation of contacts with the family and service providers,
copies of all MDE/IFSP’s as well as all signed documents necessary for the
implementation of services. In addition, any documents relative to HIPAA,
outside agency correspondence and medical information must be maintained. Documentation
of information, including MDE, IFSP, and services in the Pelican database.
Productivity:
Maintain expected levels of productivity by producing units through documentation of case activities for billing purposes. Provide supervisor with bi-monthly billing/monitoring of units report. Consistently maintain service provisions in accordance with the department standard, as established by WCSI.
Professional/Technical
Responsibilities:
All Early Intervention Service Coordinators are mandated to meet a
training requirement of twenty-four hours per calendar year. These trainings
must include infant/child CPR, first aid, fire safety, emergency evacuation,
cultural competence, mediation, procedural safeguards and universal health
precautions. In addition to the above identified trainings, newly hired personnel
will receive pre-service training before working with children. You must
complete the CPR, first aid, fire safety and evacuation within 120 days of
hire. Attend team meetings as scheduled.
Supervisor Responsibility
This position has no supervisory responsibilities. The Early
Intervention Service Coordinator reports directly to the Early Intervention
Supervisor and may also take direction from the IDD Director, EI Program
Manager and the Executive Director.
Qualifications
:
QUALIFICATIONS
To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
Education and/or Experience:
Before performing service coordination activities, a
Service Coordinator must demonstrate knowledge and understanding of infants and
toddlers with disabilities, the Early Intervention Service System and the
nature and scope of services and funding sources.
A service coordinator shall have one of the following
groups of minimum qualifications:
(1) A bachelor's degree from an accredited college which
includes 12 credits in early intervention, early childhood special education,
early childhood education, child development, special education, family
counseling, family studies, social welfare, psychology, or other comparable
social sciences, and 1 year of full-time or full-time equivalent experience
working with or providing counseling to children, families, or individuals with
disabilities, required; OR
(2) An associate degree, or 60 credit hours, from an
accredited college or university in early intervention, early childhood special
education, early childhood education, child development, special education,
family counseling, family studies, social welfare, psychology, or other
comparable social sciences, and 3 years of full-time or full-time equivalent
experience working with or providing counseling to children, families, or
individuals with disabilities, required; OR
(3) Certification by the Pennsylvania Civil Service
commission as meeting the qualifications of a Caseworker 2 or 3 classifications.
Language Skills:
Strong Interpersonal skills, effective oral and written communication skills.
Certificates,
Registrations, Licenses:
Valid PA Driver’s License, Proof of Valid Auto Insurance, Act 34 (Criminal Record), and Act 33 (Child Abuse) and FBI Clearance. There will be monthly screenings of PA Medicheck List, LEIE (List of Excluded Individuals/Entities) and SAM (System for Award Management).
Other:
This position requires the availability
and utilization of the employee’s personal vehicle, for purposes of transportation
to and from work appointments.
Transportation of clients in personal vehicles is not permitted, as
agency vehicles are available for this purpose.
As a requirement of employment,
certain personal information (Birth Date, Driver’s License, Diplomas,
Transcripts, etc.) can be shared in a confidential communication as related to
regulations, licensure and/or insurance carrier contracts.
As with all WCSI positions, this position will adhere to all random drug screening requirements, as set forth by WCSI Policy.
ENVIRONMENT, PHYSICAL and MENTAL CONDITIONS
Physical/Mental Demands:
While performing the duties of
this job, the employee is regularly required to operate a motor vehicle, sit,
stand, walk, bend and lift objects of up to 10 pounds. The employee regularly uses
a computer, phone, fax, copier and other essential office equipment to carry
out daily work assignments.
Substantial problem solving in response to urgent/emergency situations, which may require immediate action. Ability to apply principles of leadership and management in daily practice.
Work Environment:
The services of this job are
community based. While performing the duties of this job, the employee is
exposed to a combination of office and outside/travel conditions and regularly
exposed to moderate levels of noise.
Exposure to outside weather condition will exist.
The work environment for this
position requires the employee to have the skills and ability to perform their
daily job duties and responsibilities in an unstructured work environment.
It is WCSI’s
business philosophy and practice to provide reasonable accommodations,
according to applicable state and federal laws, to all qualified individuals
with disabilities.
This position description is not an employment agreement or contract, but rather a description of the expectations of job duties and responsibilities as assigned to this position. Management has the exclusive right to alter the scope of work within the framework of this position description and the position classification, at any time without prior notice.
